Staff Scheduling Software That Saves Time
Transform chaotic scheduling into seamless workforce management. Create optimized schedules in minutes, ensure labor law compliance, and give your team mobile freedom—all while saving valuable administrative time. Start your 90-day free trial today.
Good morning, Alex!
Your day at a glance
Morning Shift
Main Office, Floor 2
Team Meeting
Conference Room A, Building 1
New weekly schedule published
10 m ago
Alex approved your shift swap request
25 m ago
Reminder: Tomorrow's shift starts at 9:00 AM
1 h ago
Team meeting scheduled for Thursday at 2:00 PM
3 h ago
Workforce Management in Your Pocket
Give your team instant access to schedules, time tracking, and seamless communication—all from their smartphone.
Smart Notifications
Receive instant alerts for schedule changes, potential compliance issues, and overtime risks—before they become problems.
Always-Current Schedules
Check shifts, request time off, update availability, and handle shift swaps. All changes sync instantly across every device.
Built-In Team Messaging
Keep all team communication in one place. Discuss shifts, share updates, and stay connected without juggling multiple apps.
Why Growing Businesses Choose Smarteaming
Complete workforce management designed for modern teams
Better Pricing, Better Value
As a newer player in the market, we offer more competitive pricing than established competitors. Pay only for scheduled employees—perfect for seasonal businesses and part-time teams. No hidden fees, no overpaying for features you don't need.
Custom Features Built Fast
Need a specific feature or external API integration? We can build it quickly. Unlike competitors with fixed feature sets, we're agile and responsive. If your business needs something custom—whether it's a specific payroll format, external API connection, or unique workflow—we'll develop it in days, not months. Your feedback directly shapes our product.
Simpler, More Intuitive Interface
Built from scratch with modern UX principles, our interface is cleaner and easier to use than legacy platforms. Get started faster, complete tasks with fewer clicks, and enjoy a mobile-first design that works beautifully on any device.
Unique Table-Based Calendar
Our calendar uses a unique table design that many users find more practical than traditional calendar grids. Easier to see schedules at a glance, compare multiple employees or locations, and make quick bulk edits. It's different—and better.
How It Works
Get started in three simple steps
Sign Up & Set Up Your Team
Create your account in minutes. Add your employees, define their roles, and set up your locations. Our intuitive onboarding guides you through every step.
Create Your First Schedule
Use our intelligent scheduling engine to create optimized schedules based on availability, skills, and preferences. Our unique Needed Work workflow helps you plan before assigning. Or build schedules manually with our drag-and-drop interface—it's your choice.
Save Time & Stay Compliant
Watch your team access schedules on mobile, swap shifts autonomously, and track time with the mobile time clock. Get real-time compliance alerts and export payroll-ready reports in CSV or JSON formats.
Complete Workforce Management Platform
Everything you need from scheduling to payroll integration
Intelligent Scheduling Engine
Create optimized schedules based on availability, skills, labor costs, and preferences. Our unique Needed Work workflow lets managers plan before assigning. Make quick adjustments with intuitive drag-and-drop functionality for last-minute changes.
Real-Time Business Intelligence
Monitor labor costs, attendance patterns, and productivity trends as they happen. Generate payroll-ready reports instantly and identify cost-saving opportunities at a glance.
Risk-Free 90-Day Trial
Experience every feature for three full months—no credit card required, no setup fees, no commitments. Add unlimited staff and locations to see the full impact on your business.
Enterprise Security & GDPR Excellence
Your data is encrypted and hosted on secure EU servers. Complete GDPR compliance with role-based access controls, comprehensive audit trails, and bank-level security protocols.
Real Results from Real Businesses
See how companies are transforming their workforce management
Scheduling used to consume my entire Sunday. Paper schedules, constant phone calls, compliance headaches—it was a nightmare. Now I create our weekly schedule in 30 minutes and save over 30 hours monthly on admin work. Our team loves the mobile app, and I sleep better knowing we're always compliant.
Managing seasonal retail staff was chaos before Smarteaming. Now our employees handle their own shift swaps and availability updates. The payroll integration alone saves us 4 hours every week. It's been transformational for our efficiency.
In healthcare, compliance isn't optional—it's life and death. Smarteaming's automatic monitoring and EU hosting gave us the confidence we needed. The 90-day trial let us test everything thoroughly before committing. We've saved countless hours on administrative work.
Transparent Pricing That Makes Sense
Start free, scale smart, pay only for what you use
Essential
Small teams (5–25 employees)
Pro
Growing businesses (25–100 employees)
Enterprise
Large organizations (100+ employees)
Frequently Asked Questions
Everything you need to know about Smarteaming
Complete access to all features for three full months—no credit card required. Add unlimited employees and locations, test every feature, and see the full impact on your business before making any commitment.
We provide payroll-ready export APIs in CSV and JSON formats that work with any payroll system. Pro and Enterprise plans include one-click timesheet exports. Enterprise offers full REST API access for custom integrations. Need a specific format? We can build custom export templates for your payroll provider—just ask!
Our system automatically monitors EU working time regulations, including mandatory breaks, overtime limits, and weekly hour restrictions. We're fully GDPR-compliant with secure EU hosting and comprehensive audit trails for all activities.
Yes. Essential supports one location, Pro handles up to three, and Enterprise offers unlimited locations. Manage location-specific rules, generate separate or consolidated reports, and transfer staff between sites effortlessly.
You can export all data in multiple formats (CSV, Excel, PDF) at any time. We securely retain your data for 30 days after cancellation for download, then permanently delete everything in full GDPR compliance.
Available for iOS and Android, the app provides complete schedule access, shift swapping, time-off requests, and mobile time clock tracking. Offline mode ensures reliable functionality even without internet connectivity.
Still have questions?
Chat with our expertsReady to Transform Your Workforce Management?
Join thousands of businesses saving valuable time with smarter scheduling. Start your risk-free trial today and see the difference intelligent workforce management makes.